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Posted on 09/09/2017

Administrative Assistant - Travel Assistant

The University of Texas at Austin - Austin, TX

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Job Description

Administrative Assistant - Travel Assistant





Hiring department


Applied Research Lab










Monthly salary




$1,952 - $2,856+ depending on qualifications















Hours per week


40.00 Standard from 800AM to 500PM









Posting number











Job Status









FLSA status









Earliest Start Date









Position Duration

Funding expected to continue








Position open to

all applicants









Austin - J. J. Pickle Research Campus (North Austin)








Number of vacancies












General Notes






An agency designated by the federal government handles the investigation as to the requirement for eligibility for access to classified information. Factors considered during this investigation include but are not limited to allegiance to the U.S., foreign influence, foreign preference, criminal conduct, security violations, drug involvement, the likelihood of continuation of such conduct, etc.












Required Application Materials











+ A Resume is required in order to apply






+ A Letter of Interest is required in order to apply.







+ A List of 3 References is required in order to apply.













The following additional materials are also required for consideration:

Work references must be former employers.

Instructions for submission of these materials will be provided at the

time the online application has been completed.
















Additional Information














Provide travel and accounting support for ARL staff.














Essential Functions







Provides travel support and customer service to ARL:UT staff, assists with arrangements, regulations and payment issues. Posts travel voucher transactions to IRIS and DEFINE data systems, prepares final voucher packets for submission, and verifies/documents record of payments. Assists with maintenance of Travel Advance account, includes entering deposits and issuing/distributing checks. Maintenance of ARL:UT Vouchering electronic and paper filing system, includes preparing files for scanning, scanning of documents using Search Express Database Manager, verification and editing of OCR data, and reassembly of documents for filing. Support Travel and Vouchering offices in daily activities (e.g., copying, filing, answering phones) and special assignments as needed.















Marginal/Incidental functions







Files and assists with other office functions as needed.















Required qualifications







High School graduation or GED. Three years of clerical experience. Excellent communication skills. Applicant should be highly organized and capable of planning and coordinating multiple tasks and managing their time. The position will require attention to detail, effective problem solving skills and excellent judgment. Ability to work independently with sensitive and confidential information, maintain a professional demeanor, work as a team member without daily supervision and effectively communicate with diverse groups of clients. Able to work under pressure and accept supervision. Regular and punctual attendance. US Citizen: Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information at the level appropriate to the project requirements of the position.

Equivalent combination of relevant education and experience may be substituted as appropriate.

















Preferred Qualifications






Minimum of five years clerical experience. Experience working in a travel office environment. At least one year demonstrated ability working in a travel office using an airline CRS (ie. SABRE, Apollo, Worldspan, Amadeus, Galileo, etc). Experience with federal government and/or university travel regulations. Extensive knowledge of the travel industry (airlines/hotels/ground transportation). Experience working with the SABRE Travel Network and/or UT Define. Proficiency with computers/technology and the Microsoft Office Suite.














Working conditions








May work around standard office conditions


Repetitive use of a keyboard at a workstation


Use of manual dexterity
































































































Some weekend, evening and holiday work. May work in shared, windowless office space. Possible intrastate/interstate travel.



























A criminal history background check will be required

for finalist(s) under consideration for this position.











The retirement plan for this position is Teacher Retirement

System of Texas (TRS), subject to the

position being at least 20 hours per week and at least

135 days in length.









The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.









If hired, you will be required to complete the federal Employment

Eligibility Verification form, I-9. You will be required to present

acceptable, original


to prove your identity and

authorization to work in the United States. Information

from the documents will be submitted to the federal E-Verify

system for verification. Documents must be

presented no later than the third day of employment. Failure to do

so will result in dismissal.








UT Austin is a Tobacco-free Campus

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